I know your busy but would it be possible to post a list of who is calling to get things like charcoal,utensils, paper plates, buns, condiments etc so none of us duplicate phone calls to vendors/suppliers?
I know you are set to hit the road, so is there someone that you are going to check in with for status of who/when/where etc that we can email or PM or whatever?
Since you will be at site,you can contact that person and they can relay what is currently needed-- they in turn can post it here or however you choose.